This will certainly help a lot of customers. Here in a lot of the details, you have to tick the right boxes instead of filling them out. With a simple design and sharp outlines, this sample general invoice template is a lesson in functionality. It was created keeping the layman in mind. This US Customs Export Template is designed for ease of use. You should be ready to accommodate any such requests at a moments notice.ġ0+ Export Invoice Templates 1. Even your buyer might request additional information per his convenience. Nonetheless, the International Chamber of Commerce has coined terms known as Incoterms meant to smooth the way for International Trade by providing common terminology for everyone.Įxport rules vary by country, some countries may require additional information such as additional certificates or mention the prices in currencies other than the US Dollar. When it comes to exports, who pays for transportation costs, insurance and import taxes are agreed upon beforehand by the various parties involved. Thereafter certain clauses or phrases may be included depending on the requirements of various countries. It stipulates that items listed in the invoice are meant for ultimate consignee only and may not be diverted to any other third party. The Destination Control Statement is pretty standard for most invoices. Step 3: Legal, Clauses, Phrases or Statements The first six digits of each HS code are uniform, thereafter each digit is unique and helps to classify the product. These codes may be required for each product either by your foreign customer or the relevant customs authority in said country. Harmonized System is the default product classification system adopted by most countries. Here the seller becomes the exporter and the buyer is the ultimate consignee or end user. Even a regular invoice provides relevant contact information, so an export invoice bound for another country should provide all pertinent contact info and then some. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).5 Steps to Create an Export Invoice Step 1: Provide Contact Info.Total: Outline the total amount due from the customer, after tax.This is legally required to provide on invoices, and your rate may differ depending on where you run your business. Tax: Indicate the tax rate applied to the subtotal.Subtotal: Add up the subtotal of your goods or services, before tax has been applied.For each line item, include a brief description, quantity, individual unit price, and total price. Line Item: Add individual line items for each unique good or service you provided.Dates: Include the date when your invoice has been issued and the date when payment is due.For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001. You can format this based on sequence and customer. Invoice Number: Include a unique invoice number to help you track down this invoice in the future.Customer Details: Under 'Bill To', add your customer's name, address, and contact information.

Company Details: Add your company name, address, phone number, and logo to the top-right corner.Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.

You could also explore our easy-to-use, free invoice generator to slightly automate the process of creating new invoices. You can click the save button within the app to save your work at any time. recurring invoices, customer reminders, sample invoices, professionally designed, etc.). Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.Ĭonsider working with an automated invoice software as there are a number of advantages of using it over invoice templates (e.g. If you are providing services over a long period of time, you can customize your invoice template to bill for a percentage of the payment up front, with the remainder being paid upon completion, or send in bi-weekly or monthly invoices. Since you are self-employed, you need to keep the revenue flowing.

If you provide services, you might want to give your invoice to the customer using professional service invoices when the job is completed. If you are a business owner who sells products, you’ll give the invoice to your customer at the time of purchase. Depending on the business you're in and the products and services you provide, the right time to create and send your invoice can vary.

Download invoice template excel free